10 Other Ways to Say “Please Be Advised” in an Email (With Examples)

In the realm of business communication, the phrase “please be advised” has become somewhat overused and can sometimes sound overly formal or bureaucratic.

Modern workplace messaging demands a more nuanced and personalized approach to formal communication. This comprehensive guide explores alternative expressions that maintain professional language while fostering better engagement with your recipients.

Understanding Email Etiquette

The foundation of effective business writing also lies in striking the perfect balance between formality and approachability. When crafting professional correspondence, it’s essential to consider both the message’s content and its delivery method. Here’s a helpful reference for common formal notification scenarios:

Situation	Traditional Phrase	Modern Alternative
Policy Updates	Please be advised	Please note
System Maintenance	For your attention	Kindly be aware
Meeting Changes	Be informed	For your information
Deadline Extensions	Take notice	Important update
Service Interruptions	Please be advised	Quick heads up
Project Status	Formally notifying	Latest development
Personnel Changes	Be it known	We’re informing you
Budget Adjustments	Please take note	Important notice
Process Updates	For your reference	Key information
Safety Protocols	Be informed that	Critical update

Modern Alternatives for Professional Messaging

The Straightforward Approach

When it comes to professional notification language, sometimes the direct approach works best. Instead of “please be advised,” simply stating “please note” can effectively introduce important information while maintaining a professional tone.

Example Email: Dear Marcus, Please note that our quarterly review meeting has been rescheduled to next Thursday at 2 PM EST. This change accommodates our international team members.

The Informative Style

Using “for your information” creates a more collaborative tone while maintaining formal communication phrases in business communications. This approach works particularly well for sharing updates that don’t require immediate action.

Communication Purpose	Formal Expression	Casual Alternative
Status Updates	For your information	Just to update you
General Notices	Please be informed	Keeping you posted
Project Progress	Take note	Quick update
Team Changes	Be advised	Letting you know
Policy Updates	Formally noting	Heads up
System Changes	Please be aware	FYI
Meeting Updates	Take notice	Quick note
Deadline Changes	Be it known	Update for you
Process Changes	For reference	News update
Budget Updates	Please note	Latest info

The Awareness Approach

Using “kindly be aware” offers a softer alternative while maintaining professional correspondence terms. This phrase works well in situations requiring diplomatic communication about sensitive matters.

Example: Dear Sarah, Kindly be aware that we’re implementing new security protocols starting next month. Your cooperation in completing the required training modules is greatly appreciated.

Contemporary Business Language

Modern business terminology favors clarity and conciseness. Here’s how different industries approach formal notifications:

Industry	Traditional Approach	Modern Style
Technology	Technical notification	Quick update
Finance	Formal advisement	Important note
Healthcare	Official notice	Key information
Education	Formal announcement	Update for you
Legal	Official advisement	Important message
Retail	Customer notice	News update
Manufacturing	Process advisory	Production update
Logistics	Shipment advisory	Delivery update
Marketing	Campaign notice	Marketing update
HR	Personnel advisory	Team update

The Action-Oriented Approach

In workplace correspondence, using “take note” can effectively precede action items while maintaining professional messaging. This approach works well for task-related communications.

Dear Team, Please note that we will implement the new project management software next week. We have scheduled training sessions for Monday and Tuesday.

Directive Communication

Sometimes a more directive approach is necessary when dealing with business email alternatives. Here’s how different roles handle formal communications:

Role Level	Formal Expression	Modern Alternative
Executive	Strategic directive	Leadership update
Manager	Team advisory	Team bulletin
Supervisor	Department notice	Group update
Team Lead	Project advisory	Progress note
Coordinator	Task notification	Activity update
Specialist	Technical notice	Specialist note
Associate	Process update	Work update
Assistant	Support notice	Help desk note
Intern	Training advisory	Learning update
Contractor	Service notice	Partner update

The Awareness Builder

Using “please be aware” creates a tone of shared responsibility in corporate communication. This approach works well for policy updates and compliance matters.

Example: Dear Jennifer, Please be aware that our annual compliance training deadline is approaching. You must complete the online modules by the end of this month.

Information Delivery Approach

Different situations call for different levels of formality in email notification phrases. Here’s a reference guide:

Urgency Level	Formal Phrase	Casual Alternative
Critical	Urgent notice	Critical update
High Priority	Important advisory	Priority message
Medium Priority	Please note	Quick update
Low Priority	For reference	FYI
Routine	General notice	Regular update
Follow-up	Subsequent advisory	Following up
Reminder	Gentle reminder	Quick reminder
Preview	Advance notice	Coming soon
Review	Status update	Progress check
Confirmation	Formal confirmation	Quick confirm

The Connection Builder

In professional writing, using “be informed” can create a sense of inclusion while maintaining the necessary formality. This approach works well for team-wide communications.

Example: Dear Marketing Team, Be informed that we’ve secured the new client account. A kick-off meeting will be scheduled for next week.

Formal Yet Friendly

The modern business language embraces a balance between professionalism and approachability. Here’s how different departments typically communicate:

Department	Traditional Style	Modern Approach
Sales	Sales advisory	Sales update
Marketing	Marketing notice	Campaign news
Finance	Financial advisory	Money matters
Operations	Operations notice	Ops update
IT	Technical advisory	Tech update
HR	Personnel notice	People update
Legal	Legal advisory	Legal brief
Customer Service	Service notice	Service update
Research	Research advisory	Research note
Development	Development notice	Dev update

The evolution of business etiquette and email formatting continues to shape how we communicate professionally. By adopting these alternatives to “please be advised,” you can enhance your communication style while maintaining professionalism. Remember that effective message composition depends not just on the words chosen, but also on understanding your audience and the context of your communication.

Modern Message Formatting

The evolution of professional language continues to shape how we handle email structure and workplace correspondence. Understanding these nuances also helps create more effective communications.

Personalized Expressions

As workplace writing evolves, personalizing your office communication becomes increasingly important. Gone are the days of rigid formal notifications. Today’s corporate emails require a more nuanced approach.

Industry Context	Opening Statement	Follow-up Phrase
Client Relations	Valued update	Next steps
Partner Communication	Strategic insight	Moving forward
Internal Memo	Team bulletin	Action items
Vendor Management	Supply update	Requirements
Customer Support	Service alert	Resolution plan
Project Management	Progress report	Milestones
Quality Assurance	Quality notice	Standards review
Business Development	Opportunity alert	Partnership details
Risk Management	Risk advisory	Mitigation steps
Compliance	Regulation update	Compliance needs

Context-Specific Applications

Different situations in professional correspondence also require varying levels of formality. Here’s an example of how to notify team members about a system upgrade:

Dear Development Team, For your information, we’re upgrading our cloud infrastructure this weekend. The maintenance window is scheduled for Saturday between 2 AM and 6 AM EST.

Time-Sensitive Communications

When dealing with urgent matters in business messaging, the right opening can set the appropriate tone for your message:

Timeframe	Professional Opening	Context Application
Immediate	Urgent update	Critical issues
Same Day	Priority notice	Time-sensitive matters
Within 24 Hours	Important update	Significant changes
This Week	Weekly bulletin	Regular updates
This Month	Monthly advisory	Planning updates
Quarter End	Quarterly review	Performance updates
Year End	Annual notice	Yearly summaries
Long Term	Strategic advisory	Future planning
Recurring	Regular update	Ongoing matters
Project Based	Project bulletin	Milestone updates

Organizational Hierarchy

Different levels of corporate communication require appropriate messaging formats:

Example: Dear Regional Managers, Be informed that our annual leadership summit will be virtual this year. The new format allows for broader participation across time zones.

Professional Notification Framework

Understanding the elements of directive phrases helps in crafting effective messages:

Communication Element	Purpose	Example Usage
Opening Statement	Set context	Initial information
Main Message	Core content	Key details
Supporting Details	Background	Additional context
Action Items	Next steps	Required actions
Timeline	Scheduling	Important dates
Resources	Support	Available help
Contact Information	Follow-up	Point person
Deadline	Time limit	Due dates
Expected Outcome	Goals	Desired results
Feedback Channel	Communication	Response method

Digital Communication Evolution

The rise of remote work has also transformed business correspondence. Consider this example of announcing a new digital initiative:

Dear Marketing Department, Take note of our new social media guidelines launching next week. These updates reflect our commitment to maintaining brand consistency across all platforms.

Impact-Based Communication

Different types of information delivery require varying approaches:

Impact Level	Communication Approach	Response Timeline
Strategic Change	Executive briefing	Quarterly review
Policy Update	Department notice	Monthly check
Process Change	Team advisory	Weekly update
Tool Update	User notification	Daily feedback
Role Change	Position update	Immediate action
Training Update	Learning notice	Scheduled review
System Change	Technical alert	Regular testing
Budget Update	Financial notice	Period review
Staff Change	Personnel update	Team adjustment
Client Update	Account notice	Relationship review

The art of professional messaging continues to evolve with changing workplace dynamics. By mastering these alternatives to “please be advised,” you can enhance your communication style while maintaining the perfect balance of professionalism and approachability. Remember that effective business etiquette isn’t just about choosing the right words – it’s about creating meaningful connections through clear, purposeful communication.

Closing Thoughts

In the realm of formal writing, success lies in adapting your message composition to meet both traditional standards and modern expectations. As you develop your professional tone, remember that the goal is to inform, engage, and inspire action while maintaining the appropriate level of formality for your audience and situation.

Whether you’re crafting internal memos or external communications, these alternatives to “please be advised” will help you create more engaging and effective messages that resonate with your recipients while upholding the highest standards of professional correspondence.